Minutes

Anderby Parish Council

Minutes Of The Meeting Of Anderby Parish Council Held Via “Zoom” On 15th June 2020

Due to the uncertainty of the spread of Covid-19/Coronavirus and in order to limit the risk to members of the public and elected council members the Parish Council meeting on the above date was held via video conference facility “Zoom”. 

There was no Public Forum as no members of the public had submitted questions by e-mail to anderbyparishcouncil@gmail.com by 10.00am on Monday 15th June 2020.

Present via “Zoom”:   

Councillors: G. Fisher (Acting Chairman), D. Wood, Gwen Fisher, J. Hayes, C. Sears, D Simmons and L. Johnson.  Also, present County Cllr C. Davie and 1 resident.

1. Apologies For Absence – Dist Cllr P. Hibbert-Greaves offered his apology.

2. Declaration Of Interest – None received.

3. Notes Of Last Meeting - The Minutes of the meeting held on 18th May 2020 were unanimously approved and will be signed by the Chairman when restrictions are lifted.

4. To Receive Reports From Representatives Of Outside Bodies – None to report.

5. Reports From Other Meetings –The Acting Chair Cllr G Fisher is meeting with LCCP about the sand and minor repairs needed to the Cloud Bar.  Cllr D Wood raised the question that there was a lot of sand to be moved to allow the Mobi-Matt to come out of the store prior to opening.  Cllr Fisher will arrange for this to be carried out as restrictions allow at this meeting.  Ongoing.

6. Correspondence

1. Cemetery Internment – Cllr J Hayes had asked by a family trying to trace their grandparents grave at Anderby.  Clerk had checked the cemetery records and no entry found.  He suggested that the church records be looked at for the information. Matter closed.
2. Coastal Bin Emptying – Email from LCC informing that due to large numbers of visitors they have instructed a contractor to start emptying the bins daily until 15th July 2020.  After this date they will be emptied daily as a matter of course. Matter close.
3. Coastal Country Park Community Litter Pick - This will take place when restrictions allow.
4. Coronavirus Information – – Parish Clerk will continue to pass any information to council as received.  Any relevant information which is helpful to residents has been formatted into a notice and placed on parish notice board and website under the “Coronavirus” heading.

7. Finance

1. Internal Audit 2019/20 – This has been carried out by Ms J. Cooper and a full report submitted to council for approval.  The invoice for £30.00 had now been paid. – Matter closed.
2. External Audit – Finance Books have already been Internally Audited.  The Annual Governance Statement and Statement of Accounts of the Annual Governance and Accountability Return (AGAR) had been prepared by clerk for approval and agreement by council prior to sending off.  This was agreed by all members.  Clerk and Acting Chair to sign and forwarded by email to the External Auditors.
3. VAT Reclaim – Forms had been submitted to reclaim the £2862.00 VAT paid for 2019.  Awaiting reply.
4. Insurance Renewal – A cheque for £282.99 for 202/21 had been sent as agreed to Insurance Renewal (Zurich Municipal).
5. Robert Aldrich had submitted an invoice for £285.70 for grass cutting.  All council members agreed to this payment.  Clerk to send off cheque.

8. Proposed Prohibition Of Waiting – Sea Road, Anderby Creek – Letter received from LCC reference a review of the waiting restrictions on Sea Lane following several residents’ complaints.  The proposal is to make all of Sea Lane a “No Waiting at Any Time” area as some residents are having difficulty accessing their driveways due to visitors parking in the now only area that does not have “Yellow Double Lines”.  The proposal is to make all of Sea Lane double yellow lines.  Cllr Fisher had the clerk contact LCC about parking permits for those residents who do not have off road parking to park on the yellow lines.  A reply to the proposal stating this and that there were no objections has been sent and other suggestions had also been sent, awaiting reply.

Cllr Davie informed council that as soon as restrictions allow a parking warden visits will start, those visitors parking illegally will receive a £60.00 fine.

Council to monitor the parking situation for next 3 months to see what additional measures need to be put in place.

9. Anderby Creek Café – Web Cam – Following several complaints council had spoken to LALC on this and had received guidance.  Clerk had sent letters and emails to the owner of the Anderby Creek café on the matter.  Cllr D Wood has suggested a meeting on Friday 20th June 2020 with the owner to discuss the issues raised, this has been agreed by the owner. 

10. Vibration Snowdrop Cottage – Cllr D Wood gave an update on the situation with the vibration and that the lady who lives in the cottage was very worried.  Her daughter is now visiting on regular basis so hopefully she will feel safer.  Cllr G Fisher had contacted Anglian Water to look at the pump house nearby as other residents had also felt vibration.  This had been carried out and no further complaints.

11. AOB – The following issues were raised by members:

1. Cllr Sears reported that a local farmer was spraying his fields and residents were getting sprayed also.  Council suggested that if it happens again residents should call 999 to report it.
2. Cllr Sears reported that flowers had been planted around the village at the Flo-gas corner.  Further planting planed.
3. The 40 MPH sign at start of Anderby still not repaired.  Clerk to follow up on this.
4. Web Site for Anderby under development – Email from resident received stating that a new web site was under development for the villages.  Council thanked the resident and will look to seeing this develop.
5. Caravan Sites opening – At present under the current restrictions no date is planned for the caravan parks to reopen.  Ongoing.
6. Car Park Barriers – This will be discussed in more detail at next meeting.

12. Date Of Next Meeting – It was agreed that the next meeting would be on Monday 20th July 2020 subject to confirmation